Please note that as of April 2024, ShotGrid has been renamed to Autodesk Flow Production Tracking. We are working to update documentation to reflect the changes, but you may see it being referenced as one or the other in the meantime. Thank you for your patience and understanding.
This guide will walk you through how to import Thumbnails into Flow Production Tracking (fka ShotGrid). For more information around our Flow Production Tracking (fka ShotGrid) Reporting site, refer to the guide linked here: VFX Production Report - Status Reporting Instructions.
IMPORTING THUMBNAILS
This section is for the IMPORTER role. The VIEWER role will not be able to import thumbnails.
When using the Flow Production Tracking (fka ShotGrid) Importer tool to create shots from an imported spreadsheet, you may also add thumbnails at the same time. The name of the thumbnail must exactly match the value of the selected “Match filename with” field.
The thumbnail images to be imported can be any common image format (such as .jpg or .png) and they do not need to be scaled down to a particular size for import.
In this example, "Shot Name" records are imported to create shots within Flow Production Tracking (fka ShotGrid) with thumbnails. Thumbnails are matched to the appropriate shot based on matching the Shot Name field to the filename of the thumbnail (file extension is ignored).
STEP 1:
Right-click in your shots table and select “Import Shots”
STEP 2:
Add your import data. In this example, only the "Shot Name" is being imported in order to create new shots and attach thumbnails.
STEP 3:
Select “Continue” and then select “Add Thumbnails”:
STEP 4:
Shift-click to select all of your thumbnail files. Note that the name of the file must match the name of the field you are mapping to -- “Shot Name” in this case. The √ and X characters have been added to this image to illustrate files that will succeed or fail.
STEP 5:
Select the field to match the file names to. In this example, the file name is being matched to the "Shot Name" field of the imported data.
STEP 6:
Review errors.
For this example, some incorrect files were deliberately included to illustrate a common error. 303_070_0070_BB_v001.png did not successfully match to 303_070_0070 because of the extra information in the file name, “_BB_v001”. If the file were named 303_070_0070.png then a match would have been found.
STEP 7:
Close the window and complete the import process. The selected and matched images will be added to the thumbnail field of your imported shot records.
FLOW PRODUCTION TRACKING SUPPORT
If you encounter any technical issues with Flow Production Tracking (fka ShotGrid), check out this Importer tips on field formatting article.
After checking the guide and you’re still experiencing issues with Flow Production Tracking (fka ShotGrid), you may leverage the Flow Production Tracking (fka ShotGrid) help system by selecting the icon at the top right-hand corner of the Flow Production Tracking (fka ShotGrid) page, which will launch the following chat support interface.
Please email your VFX Contact with any additional questions or concerns.